Features
Time to think outside the box?
Many business leaders today believe that they have to make significant investments in human resources and specialized knowledge in order to properly manage third-party risk. The task of tracking down certificates of insurance required by you from tenants and vendors is difficult, and getting them to comply with your requirements can be an endless challenge. But what if you could protect the enterprise a better way? What if you had a professional expert service that properly looked after your interests in an effective, efficient and highly successful manner? That's where we come in.
DOCUTRAX is a best-practices risk management and technology company. We help our clients to ensure that all parties to your contracts are in compliance, and remain so for the duration of the agreement. We do this by offering managed services and technology solutions that will:
- Track all your certificates of insurance and related documents required by your contracts and leases.
- Significantly reduce your risk exposure to third-party liability.
- Fully organize and streamline your compliance program(s).
- Enhance intra-company risk awareness and communication.
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360o Tracking
The DOCUTRAX system is designed to facilitate risk transfer from your business to third-parties, such as tenants, vendors and contractors, through professional oversight of certificates of insurance (COIs) and other compliance-related documents. Your account is managed by licensed insurance specialists who are expert in the tracking, verification and monitoring of certificate of insurances, insurance policy endorsements and other contractual requirements.
All collection, notification and communication with Insureds and their insurance brokers is managed under solution tailored specifically to your unique needs. Your DOCUTRAX program will improve risk management and reduce your exposure to unnecessary claims due to the negligence, carelessness or accidents caused by others. Such a program will significantly:
- Improve insurance coverage compliance
- Consistently and accurately track, monitor and maintain Insured compliance
- Reduce administrative burden and costs
- Enable enterprise-wide reporting and communication
Download a Brochure -
Not Just COIs
Every organization produces volumes of paper documents. Keeping track of all this information can be a daunting task. Employees may have different document needs, most likely kept in their own manner, and it can be difficult to access and assess information throughout the organization.
Moreover, many documents, such as leases, inspection reports, insurance documents, maintenance schedules and licensure must be tracked continually. These documents expire and must be collected repeatedly to ensure compliance.
The DOCUTRAX system can be set up to solicit, track, manage and report on any type of document. You may create any set of conditions and your DOCUTRAX team will collect and track the information you need. All information is held in a secure central repository with controlled user access.
With DOCUTRAX, you are not limited to obtaining documents from third-parties. The system can be configured to work internally within your own organization to streamline business processes and improve both operational and administrative efficiencies.
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Compelling ROI
Industry experts report that one full-time person is required for every 1,500 certificate of insurances properly tracked. This does not include other documents, such as policy endorsements, that are often also required. DOCUTRAX typically reduces administrative expense 50-60% annually, providing rapid investment payback with significantly reduced exposure to unnecessary third-party liability.
To see how DOCUTRAX can help your organization, use the calculator below:
| Annual number of COIs or Documents to be tracked: | |
| Personnel required: | [calculated total] |
| Avg. Annual Salary: | |
| Avg. Benefits %: | |
| Hardware/Software: | |
| Supplies, postage, etc.: | |
| Your Current Cost: | [calculated total] |
| Savings with Docutrax: | [calculated total] |
